When it comes to international trade, every detail counts. An error, an omission or simply a lack of knowledge of a document can result in delays, penalties or even the complete paralysis of a logistics operation. Among these critical documents is the SAD. Single Administrative Document. Despite its relevance, many companies underestimate it… until they face a problem at customs.
In this blog we explain what the SAD is, why it is so important and how to avoid mistakes that can jeopardize the flow of your goods.
What is the SAD and what is it for?
The SAD. Single Administrative Document is an official, standardized declaration that is presented to the customs authorities to report the entry or exit of goods into or out of the customs territory. It is mandatory in practically all import and export operations of goods with countries outside the European Union, although it is also used in certain special regimes or in some operations within the Community space.
In practical terms, this document is essential for goods to be legally cleared through customs. If it is not properly completed, if it contains errors or if it is simply missing, the goods will not be able to continue their transit and will be detained until the incident is resolved. This can result in significant economic and logistical losses for the companies involved.
What information does the SAD collect?
Far from being a simple form, the DUA is a technical, detailed and extensive document, composed of multiple boxes that must be filled in accurately. Some of the most relevant ones include:
- Exporter and importer data, including tax identifiers such as NIF or EORI (Economic Operators Registration and Identification) number.
- Detailed description of the goods: quantity, net and gross weight, number of packages, markings, type of packaging, among others.
- Tariff classification (TARIC), essential to determine the applicable taxes and associated measures.
- Country of origin and destination of the goods.
- Customs regime requested, such as definitive import, export, transit, bonded warehouse, etc.
- Delivery conditions, specified according to the Incoterm agreed between the parties.
- Means of transport used and specific location of the goods at the time of clearance.
In total, the SAD may take up several pages, depending on the complexity of the operation and the type of goods. In addition, it is usually accompanied by other essential documents, such as the commercial invoice, packing list, certificates of origin or specific licenses.
Who must file it?
The SAD is usually filed by a customs broker or customs representative on behalf of the importer or exporter. However, it is important to bear in mind that the ultimate responsibility for the accuracy of the information lies with the company that owns the operation. That is to say, any error, inconsistency or falsehood may result in legal and economic consequences for the company, even if it has delegated the process to a third party.
For this reason, it is essential to have the advice of specialized professionals to ensure compliance with regulatory requirements and help minimize the associated risks.
What are the risks involved in a poorly managed SAD ?
Errors in the completion or presentation of the SAD are more common than you might think, and their consequences can be very significant:
- Delays in customs clearance, with the consequent impact on delivery times.
- Unforeseen costs, such as storage costs, surcharges for additional transport or contractual penalties.
- Fines and tax penalties resulting from non-compliance with customs regulations.
Therefore, an inadequate SAD. Single Administrative Document management not only represents an operational obstacle, but can also become a real risk for the continuity and reputation of the business.
How can you avoid these problems?
Some good practices to ensure proper SAD handling:
- Get advice from a professional and accredited customs broker.
Experience makes the difference when it comes to interpreting complex regulations and adapting each declaration to the appropriate regime.
- Check all commercial documentation prior to clearance.
Invoice, packing list, certificates of origin, licenses… everything must match what is declared in the SAD. Single Administrative Document.
- Verify tariff items (TARIC) with specialists.
Correct classification is the basis of any customs declaration.
- Keep up to date with regulatory changes.
The Customs Code of the Union is modified periodically, and each adjustment may involve new documentary requirements.
Conclusion
At INTPS we work every day to make international transport and logistics more understandable, agile and secure for our customers. We are committed to clear information, industry experience and a close approach that helps companies to operate with confidence in an increasingly demanding environment.
